COPPA Compliance- Staff

Classroom COPPA Compliance Consent

Instructions for Teachers:

The Children’s Online Privacy Protection Act (COPPA) requires schools to gather consent from parents / guardians for student use of third-party online websites and apps.    It is important to note that teachers cannot create accounts for students on web-based sites and apps unless specific consent has been provided via this form.  This should be viewed as an opt-in process rather than an opt-out one.  The goal of COPPA is to protect students’ online identity and information.  As a result, parents and guardians must specifically provide consent.  The COPPA form we have created provides permission for all district-approved sites.

Beginning in the 2016-2017 school year, a CGESD COPPA Compliance Consent Form must be filled out and signed by a parent or guardian annually prior to accounts being created for students under 13 years of age by the school or teachers for any websites or web-based apps not managed by the district.  The CGESD COPPA Consent Form is not required for sites in which students do not log in to utilize the website or web-based app.  However, a student needs a signed Acceptable Use Agreement on file in order to use district-owned technology and the Internet.  There is a place in PowerSchool to record the information regarding COPPA Consent once the form is returned. 

A complete list of district-approved sites and apps can be found on the District WebsiteAny websites or web-based apps not in the district-approved list must be approved by the Technology Advisory Committee prior to their use.*  For approval of sites or web-based apps not on the list, the following procedures need to be followed:

  1. Submit a Supplemental Materials Request Form to Curriculum and Instruction
  2. Website reviewed for compliance
  3. Requestor and supervisor notified of approval or denial of request
  4. Teacher sends additional notice home to parents.  Please see the sample letter below.  All text in red will need to be replaced appropriately by the teacher prior to printing and sending the letter home.
  5. Once parental consent is received, the teacher and students can begin using the site.


*For COPPA Compliance, District approval and verifiable parental consent is needed if accounts are created for students within a web-based site or app.  An app is considered web-based if it requires an Internet connection to work.

Classroom COPPA Compliance Sample Letter (Word Document)

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